Policies and Procedures

Registration and Attendance

• Registration Process

  • All participants must register through the official conference website.
  • Registration fees must be paid in full before the conference begins.

• Cancellation and Refunds

  • Cancellations must be made in writing and received by the specified date to be eligible for a refund.
  • Refunds will be processed according to the cancellation policy outlined on the conference website.

• ID Card Policy

  • ID cards must be worn at all times during the conference for security and identification purposes.
  • Lost ID cards can be replaced at the registration desk.

Code of Conduct

• Respect and Professionalism

  • All participants are expected to conduct themselves with professionalism and respect towards others.
  • Harassment, discrimination, or inappropriate behavior will not be tolerated and may result in expulsion from the conference without a refund.

• Conflict Resolution

  • Any disputes or issues should be reported to conference staff, who will address them promptly and confidentially.

Presentation and Session Guidelines

• Speaker Requirements

  • Speakers must submit their presentation materials by the specified deadline.
  • Presentations should adhere to the allotted time to ensure all sessions run smoothly.

• Session Attendance

  • Participants are encouraged to arrive on time for sessions and remain until the end to avoid disruptions.

Health and Safety

• Emergency Procedures

  • Familiarize yourself with the venue’s emergency exits and procedures.
  • In case of an emergency, follow the instructions of conference staff and venue personnel.

• Health Protocols

  • Adhere to any health and safety guidelines provided, such as COVID-19 protocols such as mask-wearing, social distancing, and sanitization.

Data Protection and Privacy

• Personal Information

  • The conference organizers are committed to protecting your personal information. Data will be handled in accordance with privacy laws and the conference’s privacy policy.

• Use of Data

  • By registering, participants consent to the use of their data for conference-related purposes, including communication and event updates.

Feedback and Evaluation

• Post-Conference Survey

  • Participants are encouraged to provide feedback through the post-conference survey to help improve future events.

• Complaints and Suggestions

  • Any complaints or suggestions can be submitted to the conference organizers at the registration desk or via email.